Policy and Standards Officer
The Australasian Society for Ultrasound in Medicine (ASUM) is seeking to fill a new role for the organisation of a Policy and Standards Officer. This role is part-time with workdays and time offering great flexibility for the right candidate.
Policy and Standards officer will look at policy, standards and advocacy work for the ultrasound profession.
ASUM mission and primary role
The Australasian Society for Ultrasound in Medicine is a professional membership organisation whose mission is to foster a collaborative multi-disciplinary community of highly competent health professionals who deliver ultrasound services.
The objectives of ASUM are to:
- To ensure best practice, health and safety of ultrasound practitioners and their patients during COVID-19 and beyond.
- To foster an engaged ultrasound community that actively collaborates, shares and supports each other to the benefit of all participants and their patients.
- To ensure operational alignment to deliver positive outcomes for the ultrasound community in a sustainable manner.
Our values provide a framework by which our people make consistent decisions in the best interests of our stakeholders. They underpin all that we do and act as guiding principles for individuals within ASUM and for ASUM. They provide a framework for the conduct expected from our employees and articulate what stakeholders can expect from ASUM. Understanding and living these values helps create a workplace that is known for high performance and positive relationships.
- Service, Integrity and Professionalism:
o Recruiting and partnering with employees and partners who share our values
o Performing to and upholding high standards
o Respect and compassion
o Supporting each other and treating each other as we would like to be treated
o Being inclusive in our processes and pursuing diversity
o Rewarding and celebrating achievements
o Being sympathetic and empathetic
- Leadership, Collaboration & Teamwork:
o Commitment to the highest standards of behaviour in all our actions
o Being open and fair
o Encourage workforce practice where excellence is recognized, valued and exemplified at all levels
o Promote sustainable practices and outcomes
o Working together to achieve the best outcome
- Commitment, Diligence and Responsibility:
o Being sensitive to competing needs and working together to achieve overall success
o Managing risk & sustainability
o Accepting accountability for actions
o Creating a culture of working safely
o Developing the use of innovative safety solutions
o Managerial accountability
o Leading the ultrasound industry in health and safety performance
o Educating and training employees and pro bono workforce
- Enterprising & Innovation:
o Rising to the challenge of adversity
o Being resourceful in achieving outcomes
o Delivering what we promise
o Focus on results
ASUM organisational structure
The Chief Executive Officer (CEO) manages the ASUM secretariat which is made up of the: education, operations (including IT and finance), education, scientific publications, standards of practice, membership and events/conference.
Policy and Standards Officer responsibilities
The Policy and Standards Officer is responsible for undertaking a range of duties including but not limited to:
- Develop and regularly review the process required for Standards of Practice guidelines. Process/policy to be approved by the CEO and ASUM Board of Directors.
- Develop and regularly review the Terms of Reference for the Standards of Practice committee. Terms of Reference to be approved by the CEO and ASUM Board of Directors.
- Provide secretariat support to the Policy and Standards Chair to organize teleconferences and meetings. Generate and disseminate agendas and meeting minutes
- Provide support to the committee responding in a timely fashion to committee member requests and seek the input from individual committee on Policies and Standards
- Work with the committee to ensure expertise is well documented and drafted in accordance with expertise offered from the committee
Review of Policy and Statements
- Develop, implement and maintain a review process ensuring that all deadlines are strictly adhered to
- Draft new policies and statements where directed, facilitate the review process and submit to the CEO for ASUM Board of Directors approval
- Research and provide evidence-based findings to support the Standards of Practice as guided by the committee
- Ensure that any approved policies and statements are uploaded onto the relevant section on the ASUM website
- Work with AJUM Editor-in-Chief to publish any new or reviewed Standards of Practice for peer review in the ASUM journal
The successful applicant will be able to demonstrate:
- Demonstrated experience in;
- Research and policy writing
- Report writing skills
- High level computer skills and proficiency in Microsoft Office products
- Ability to work in a team environment
- Excellent written and oral communications skills
- A high level of organisational skills and ability to prioritise work commitments
- Strong analytical and problem-solving skills
- Ability to multitask and work autonomously to manage conflicting priorities
- Customer service experience and engagement with varied levels of stakeholders
- Experience working with volunteers and committees
- Previous work in a Policy and Standards role
- Previous work in a not-for-profit organisation and/or health care industry
- Experience in effective engagement
- Experience in a professional membership organisation
Working hours, salary and benefits
This is a part-time 0.6 full time equivalent role (FTE). Normal business hours between 8:30am to 5:00pm Monday to Friday.
It will sometimes be necessary to work during the evening, on public holidays or on weekends. When work is authorised out-of-hours, reimbursement will be by time-in-lieu on an hour for hour basis. When work is authorised on weekends or public holidays, reimbursement will be by time-in-lieu on a day-for-day basis.
Salary is approximately $30,000-$35,000 (depending on skills and experience) inclusive of 10% superannuation based on 0.4 FTE (i.e. $83,000-$90,000 FTE equivalent).
If you would like to apply for this position, please forward the following items to the Chief Executive Officer;
- Cover letter
- Supporting evidence of experience
Only suitable candidates will be contacted.
Australasian Society for Ultrasound in Medicine
Phone: 02 9958 7655
Fax: 02 9958 8002